Streamlining Your WooCommerce Order Management Process with Oowlify

In the fast-paced world of e-commerce, managing your WooCommerce orders efficiently is crucial for the success of your online business. Failing to do so can lead to unhappy customers, and wasted time. Fortunately, there's a solution that can help you navigate these challenges seamlessly – Oowlify.

In this article, we will explore how Oowlify can streamline your WooCommerce order management process, helping you prevent customer dissatisfaction, and saving you time through automation.

Why You Should Streamline Your WooCommerce Order Management

Avoid Letting Customers Down

Customer satisfaction is at the heart of any successful e-commerce business. Failing to deliver on time or having issues with orders can lead to customers being let down. Oowlify ensures a smooth WooCommerce order management flow, helping you deliver orders promptly and accurately. This leads to happy customers who are more likely to return for future purchases.

Enable Business Expansion

As your business grows, so do the complexities of managing orders in WooCommerce. Expanding to multiple sales channels or markets requires a robust WooCommerce order management system. Oowlify is a comprehensive WooCommerce order management system designed to scale with your business, using option like custom fields and customized roles for different roles making it easier to manage orders across various platforms and regions.

Save Time by Automating Manual Processes

Manual order processing can be time-consuming and prone to errors. With Oowlify, you can automate many of the repetitive tasks involved in WooCommerce order management. From order processing to WooCommerce inventory purchase order management, Oowlify simplifies and accelerates these processes, allowing you to focus on more strategic aspects of your business.

What is WooCommerce Order Management?

WooCommerce order management is an integral process within the WooCommerce ecosystem, encompassing the capture of customer purchase details. It ensures that every product item is accounted for and that customers are kept informed about their current customer status and the journey of their purchases.

The system captures essential User Details and Billing Details, allowing for efficient Materials Management and the handling of Customer With Payment Instruction. The platform's Advanced Stock Tracking and Management Flow ensure that every item is accounted for, from the warehouse to the customer's Shipping Address.

What is WooCommerce Order Management

For Managed WooCommerce Stores, the platform offers robust Custom Integrations, giving you Finer Control over every aspect of order management. Whether it's adjusting Stock Items, handling a Packing Slip, or providing Shipping Details, WooCommerce's flexibility is unmatched.

The Admin Dashboard is your command center, where you can utilize the Edit Screen to manage orders or employ the Bulk Edit feature to make widespread changes. With WooCommerce, you have the tools to maintain an Advanced Features set that includes Variable Products and the ability to manage Thousands Of Products with ease.

Order customization is a breeze, allowing you to provide Details To Customer, manage Edit Order Items, and oversee the Entire Process with confidence. The platform's Dashboard Widget offers at-a-glance insights, while Shop Managers can utilize the NumberPayment Method to ensure accuracy in transactions.

WooCommerce's robust framework supports a variety of Payment Methods and provides a clear Management Flow, enhancing Customer Satisfaction. The system also includes features for Event Details management and the issuance of Confirmation Emails, keeping customers informed every step of the way.

When to Invest in Management integration for WooCommerce Order Management

Investing in a WooCommerce order management plugin or integration like Oowlify is a strategic decision that can significantly impact your business. Here are some scenarios where making that investment becomes a necessity:

Your Sales Are Increasing

As your e-commerce business grows, so does the volume of orders. Managing a high number of orders manually can be overwhelming. Oowlify can handle large order volumes efficiently, allowing your business to scale without the worry of order processing bottlenecks.

You Want to Sell on Multiple Sales Channels

Expanding to multiple sales channels, such as marketplaces and your own e-commerce website, can be lucrative but also complex. Oowlify can integrate with various platforms, making it easier to manage orders from different sources in one central location.

Order Workflows Are Too Complex

If your order management process involves multiple steps, Oowlify can simplify these processes with automation and customization, ensuring orders move smoothly from placement to delivery.

You Lack Real-Time Information

Real-time data is invaluable in e-commerce. Oowlify provides real-time reporting and insights, allowing you to make informed decisions and respond quickly to changing market conditions.

Orders Are Delayed or Faulty

Delays and order errors can lead to customer dissatisfaction and lost sales. Oowlify's streamlined order processing and automated communication features can help reduce these issues, leading to faster, error-free order fulfillment.

Making the decision to invest in a WooCommerce order management system like Oowlify should align with your business's growth and operational needs. It's a strategic move to enhance efficiency and customer satisfaction.

The Benefits of using Oowlify to manage your WooCommerce store

Is Oowlify yet another plugin?

No, Oowlify is not another plugin that you need to install on your WooCommerce Admin Panel, it’s a separate program outside of your WooCommerce admin panel that helps you manage your WooCommerce store. In fact, the goal of Oowlify is to reduce the number of plugins you need on your WooCommerce store by providing these features out of the box within Oowlify. 

What is Oowlify? 

With Oowlify our vision is to help you manage your entire store from this platform & use WooCommerce only as a backend engine that powers your store. You will be able to manage all your day to day operations from Oowlify. 

We are currently starting with Order management and will roll out Product, Inventory, Customer management and CMS in the next coming weeks. 

Today, Oowlify offers a wide range of benefits that can transform your WooCommerce order management. Here are some of the key advantages:

Streamlined Order Processing

Oowlify  optimizes the entire order processing workflow, from order creation to payment processing. It reduces manual data entry and ensures orders move through the various post types seamlessly.

Centralized Order Data

Oowlify provides a centralized location for all your order data. No more switching between multiple systems or platforms to manage orders. Everything you need is in one place. Click on any order to see the Order details, Items and products in the order and more. 

Clicking on an Item within order details opens up the Product Details page and clicking on the Customer name will open the Customer Detail page. Each of these detail pages show additional information related to Products or Customers. 

Advanced search

Advanced search is a powerful feature of Oowlify that helps store owners quickly find and manage orders. This efficient way to search for orders can be invaluable when it comes to managing large volumes of orders, as it allows you to narrow down your search parameters to quickly find the order you are looking for.

Advanced search

Advanced search in Oowlify makes it easy to locate individual orders by using multiple filters such as order status, customer name, date range, product name/category and more. This makes it much easier for store owners to manage their orders from within the system without having to manually look through each one individually. You can also save your advanced searches so that you can easily access them again later on.

Add Custom fields

When it comes to streamlining your WooCommerce order management with Oowlify, one of the best ways to do it is by adding custom fields. This can include anything from asking for a customer’s cell phone number or Shipping details, product notes to recording a special request for a product that was added at the last minute. Having this extra information available during the ordering process can help you streamline your workflow and make sure that every order is processed quickly and accurately.

Add Custom fields

Time and Resource Savings

By automating many WooCommerce order management tasks, Oowlify saves you time and resources. Your team can focus on strategic activities while the software handles the routine processes.

Real-Time Reporting

Access to real-time data is a game-changer. Oowlify offers reporting and analytics that allow you to make data-driven decisions and adapt to market changes swiftly.

Real-Time Reporting


Oowlify  is designed to grow with your business. As you expand, it can accommodate increasing order volumes and complexities without compromising performance.

Now that you understand the benefits of Oowlify, let's explore how you can optimize your WooCommerce order management using this WooCommerce order management app.

Optimizing Your WooCommerce Order Management with Oowlify

Oowlify  is a powerful WooCommerce order management app, but to harness its full potential, you need to use it effectively. Here are some tips for optimizing your WooCommerce order management with Oowlify:

Relevant Integrations for Advanced Features

The upcoming version of Oowlify can integrate with other tools like Zapier and other software to enhance its functionality. Consider integrating it with your preferred payment gateways, shipping carriers, and accounting software for a seamless experience.

Relevant Integrations for Advanced Features

Viewing Orders and Order Data

One of the primary functions of Oowlify is to provide a clear view of your orders and order data. Familiarize yourself with the user interface and how to navigate through your orders.

managing orders woocommerce

Filtering Order Data 

You can filter and sort orders based on various criteria. This feature can be invaluable when you need to locate specific orders quickly.

Filtering Order Data 

Editing Order Information

When you want to update an order based on a customer request, be it changing the product details or quantity, you can do this directly from Oowlify. Just search for the order using the Order ID, customer name or any other fields, open the order details page and click on Edit order to make necessary changes.  

Editing Order Information

Bulk Update Order Details

For bulk changes or updates, Oowlify allows you to make changes to multiple orders simultaneously. This is a time-saving feature for businesses with high order volumes.

Bulk Update Order Details

WooCommerce Bulk Delete Orders

In some cases, you may need to delete multiple orders. Oowlify simplifies this process, but use it with caution to avoid accidental deletions.

WooCommerce Bulk Delete Orders

Introduction to WooCommerce Order Statuses

Understanding the various WooCommerce order statuses is crucial. Familiarize yourself with default order statuses and their meanings to manage orders effectively.

Default Order Statuses 

WooCommerce has default order statuses, including failed, Processing, On Hold, Completed, Canceled, and Refunded. Each of these statuses signifies a specific point in the order processing workflow.

Creating and Managing Custom Order Statuses

Sometimes, your business may have unique order statuses based on your specific workflows. Oowlify allows you to create and manage custom order statuses, aligning your order management with your business processes.

Creating and Managing Custom Order Statuses

WooCommerce Order Status Manager

Consider using a WooCommerce Order Status Manager to streamline order status updates and management. It can save you time and ensure consistency in your order processing.

WooCommerce Order Status Manager

Status Tracking

Oowlify  provides status tracking, allowing you to monitor the progress of orders easily. This feature is invaluable for ensuring timely order fulfillment.

Create and Print Shipping Labels 

With Oowlify you can create and print shipping labels right out of the box, no need for any external plugins. You can choose Oowlify managed shipping providers to get upto 90% discounts or bring your own carrier accounts to Oowlify. The choice is yours. 

Send automated emails to customers 

Need to keep customers updated when their order status changes, done. No need for any additional plugin. Just head over to Automations and add the automation to send customer emails on Status changes and you are done. 

Your customers will love you for receiving automatic emails with all relevant order details in one place. And you will save a tone of time fielding customer queries. 

Need to check abondond carts? Oowlify have your covered

Oowlify  shows live cart details. This means as soon as a customer adds items to their cart on your store, you can see this information in real time in Oowlify. See the events such as Cart Created, Cart Updated, Quantity Updated, Item added or removed, Cart processed or abandoned & more. 

Create automatic rules to send them a link with their cart details and add an optional discount code to push them to continue that order with a single click. 

Have a team that managed Orders/Products and more for you? No problem, create custom Roles and Permissions to give them access as needed

Custom roles and permissions in WooCommerce can help streamline your order management process. By providing the right level of access to each user, you can ensure that orders are handled quickly and accurately.

If your business has multiple users with different levels of responsibility, creating custom roles and permissions for each user is a great way to ensure that everyone is able to do their job properly. With custom roles and permissions, you can have complete control of  which tasks each user is able to complete.

Have a team that managed Orders/Products and more for you? No problem, create custom Roles and Permissions to give them access as needed

For example, you may want one user to be able to view orders but not edit them, while another user can edit orders but not view them. This level of customization makes it easier for everyone on your team to work together efficiently.

Now that you have a solid understanding of the features and functionalities of Oowlify and how to optimize your WooCommerce order management, let's explore some best practices for WooCommerce order management with Oowlify.

Best Practices for WooCommerce Order Management with Oowlify

To make the most of Oowlify and ensure efficient WooCommerce order management, consider these best practices:

Leverage Real-time Analytics for order management

Oowlify provides real-time analytics and reporting. Use these insights to make informed decisions about restocking, marketing strategies, and order processing. 

Enable Multi-Channel Synchronization

If you're selling on multiple platforms, make sure Oowlify is synchronized across all of them. This ensures consistent order management and data accuracy.

Customize Automation Workflows

Tailor Oowlify's automation to your specific workflows. Customization allows you to automate tasks that align with your business processes.

Customize Automation Workflows

Test Before Scaling

Before scaling your business, test Oowlify extensively to ensure it can handle your increased order volumes and complexities.

Train Your Team

A well-trained team can use Oowlify effectively. Provide training and guidance to ensure your team maximizes the software's potential.

Regularly Update Software

Keep Oowlify up to date by installing software updates. Updates often include bug fixes and new features that can enhance your experience.

Plan for Scalability

As your business grows, plan for scalability in your order management. Oowlify can accommodate this growth, but you need a strategic plan to ensure a smooth transition.

By following these best practices, you can make the most of Oowlify and streamline your WooCommerce order management effectively.


In conclusion, streamlining your WooCommerce order management with Oowlify is a strategic move that can lead to improved customer satisfaction, reduced operational costs, and the ability to scale your business with confidence. With its comprehensive features and customization options, Oowlify is a valuable asset for any e-commerce business looking to optimize their WooCommerce order management processes.

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Supreet Tare

Supreet Tare is a seasoned tech leader who leads Taritas and Skanala, overseeing products like Anywhere and Oowlify. He is an expert in WordPress, WooCommerce, Dot Net MAUI, Startups, Growth strategies, SaaS, and Digital Marketing.